Compare two leading AI tools for meeting management, exploring their features, user experience, and pricing to find the best fit for your team.
Otter.ai and Fireflies.ai are popular AI tools for managing meeting notes and tasks. Both offer transcription, task tracking, and integrations, but they differ in features and approach:
| Feature | Otter.ai | Fireflies.ai |
|---|---|---|
| Task Detection | Real-time during meetings | During and after meetings |
| Context | Links tasks to meeting recordings | Time-stamped bookmarks |
| Integrations | Salesforce, HubSpot, etc. | 100+ tools, including Slack, Asana |
| Task Assignment | Directly assign tasks | Team-wide visibility |
| Summary Creation | Highlights with action items | Detailed AI-generated summaries |
Both tools offer free plans, so you can try them out to see which fits your team’s workflow better. Fireflies.ai is ideal for enterprises needing extensive integrations, while Otter.ai suits users seeking simpler transcription and task tracking.
Otter.ai simplifies task tracking by using AI to automatically detect and organize tasks during meetings. As discussions unfold, the platform identifies tasks, noting details like deadlines and who’s responsible – all in real time.
The OtterPilot feature takes this further by:
Fireflies.ai, on the other hand, focuses on creating detailed post-meeting summaries to manage tasks and next steps. It emphasizes clarity and collaboration through features like:
| Feature | Otter.ai | Fireflies.ai |
|---|---|---|
| Task Detection | Automatic capture during meetings | Automatic detection during and after meetings |
| Context | Full meeting context with timestamps | Time-stamped bookmarks with discussion context |
| Task Assignment | Direct task assignment | Team-wide visibility of responsibilities |
| Integrations | Works with various tools | Connects to project management tools |
| Summary Generation | Highlights with action items | Detailed AI-generated summaries with task lists |
| Task Organization | Meeting-focused organization | Company-wide task tracking |
| Follow-up Features | Creates tasks in external tools | Creates tasks in external tools |
These differences highlight how each tool approaches task management, setting the stage for a deeper look at their user experience in the next section.
Otter.ai provides automated, real-time notes and action items through a straightforward interface. It displays live transcripts and tracks tasks as they happen.
Fireflies.ai combines high-quality transcriptions, recordings, and AI-generated summaries. It organizes action items within broader meeting insights for a more contextual view.
| Design Element | Otter.ai | Fireflies.ai |
|---|---|---|
| Action Items Display | Inline with real-time transcripts | Embedded within a meeting insights view |
| Mobile Access | iOS and Android apps | Mobile app and Chrome extension |
| Navigation | Meeting-focused interface | Organized by channels and user groups |
| Organization Method | Sequential capture during meetings | Grouped by meeting context and team channels |
Fireflies.ai stands out with over 100 integrations across CRM, project management, and communication tools like Slack. This variety allows teams to align meeting insights with their daily workflows.
Otter.ai focuses on enterprise-level integrations. It works seamlessly with cloud storage platforms like Amazon S3 and Microsoft SharePoint, data warehousing tools like Snowflake, and document management systems like Egnyte. It also connects with communication platforms such as Slack and Zoom. These integrations are designed to enhance efficiency and simplify the setup process for teams.
Fireflies.ai supports several ways to capture meetings:
Otter.ai offers a simple setup process, allowing users to create accounts, sync calendars, configure its meeting bot, and access training materials for its key features.
Both platforms are user-friendly, but Fireflies.ai’s channels and user group features may require more time to fully grasp, especially for larger teams.
Otter.ai and Fireflies.ai both use tiered pricing structures. Otter.ai bases its plans on transcription minutes, while Fireflies.ai focuses on meeting minutes and storage. Be sure to check their latest pricing to find the best fit for your needs.
Fireflies.ai offers a free plan that includes basic meeting transcription and action item tracking, along with standard integrations. Additionally, it provides a trial period for premium features, giving teams a chance to explore advanced tools like enhanced action item tracking before deciding on a paid plan. This setup works well for both individual users and teams.
For larger organizations, Fireflies.ai provides custom enterprise solutions tailored to specific team sizes and needs. These enterprise plans include stronger security measures and scalable options. Discounts are often available for teams committing to annual plans.
We’ve broken down the features, user experience, and costs to help you understand the strengths of each tool.
Fireflies.ai stands out for its ability to track action items with AI-generated summaries and time-stamped task creation. It even syncs these tasks with project management tools automatically. With a reported 95% transcription accuracy, Fireflies.ai is a reliable choice for capturing and managing meeting tasks efficiently.
These differences highlight which tool is better suited for specific work environments.
Fireflies.ai is ideal for enterprises, used by over 500,000 organizations, and offers strong security and administrative controls. It’s a great pick if you need:
On the other hand, Otter.ai works well for users who need basic transcription and task tracking.
Think about how these tools fit into your workflow and priorities.
Assess your team’s needs for tracking tasks and collaborating effectively. If you’re looking for a tool that combines detailed meeting insights with seamless workflow integration, Fireflies.ai is worth considering. For more options and comparisons, visit Notetakerhub.com to explore other AI-powered notetaking tools.
Both platforms offer free plans, so you can test their features and decide which one works best for your organization’s size, security requirements, and integration preferences.